How SalesToAccounts works

Before anything posts

What happens before anything posts?

STA shows the payout reference, date, and amount, then shows the split lines so you can check the result before the first post.

• STA shows the payout reference, date, and amount.
• STA shows the split lines.
• STA checks that the posting balances.
• You review the first payout before anything is posted.
• Scheduled posting only becomes useful after the first payout proves the setup.

If you want the manual workflow first, read how to import eBay payouts into Xero.

Step 1

Create your account, then connect Xero

Start by creating an account in the app, then connect the Xero organisation you want SalesToAccounts to post into.

That gives the workflow somewhere to send the accounting entry. Without it, there is nowhere for the payout result to go.

Step 3

Choose where each payout part lands

Choose the accounts for sales, fees, refunds, adjustments, and the net payout balance line.

These mapping choices control how future payout entries are created, so this is the setup step that matters most before review.

What to check: each category is going where you would expect to see it in your accounting software later.

Sales

Revenue lines created from the payout.

Fees

eBay charges and related cost lines.

Refunds

Refund-related lines kept separate from sales.

Adjustments

Other payout adjustments that need explicit routing.

Clearing

The balance-handling account used for the net payout.

Step 5

Turn on scheduled posting

Once the first payout review looks right, choose the schedule and enable posting for future balanced payouts.

• Only balanced payouts are posted.
• Mapping changes affect future payouts, not old ones.
• Posting runs on a schedule rather than in real time.